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This privacy statement is effective as of June 16, 2020. Please note that this privacy statement will regularly be updated to reflect any changes in the way we handle your personal data or any changes in applicable laws.
This page and its sub-pages tell you everything you need to know about how Ideas2IT and/or its affiliates, subsidiaries and newly acquired companies (“Ideas2IT”; “we”) protect the personal data we process and control relating to you (“your personal data”; “your data”) and which rights you have in relation to the processing of your personal data.
Below, we first give a general description of how Ideas2IT protects your personal data. Further below, we also include specific information on the following:
Ideas2IT attaches great importance to your right to privacy and the protection of your personal data. We want you to feel secure that when you deal with Ideas2IT, your personal data are in good hands.
Ideas2IT protects your personal data in accordance with applicable laws and our data privacy policies. In addition, Ideas2IT maintains the appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and/or against accidental loss, alteration, disclosure or access, or accidental or unlawful destruction of or damage thereto.
The following sections provide further details as to how Ideas2IT processes your personal data:
We collect personal data of our employees, potential employees, clients, suppliers, business contacts, shareholders and website users. If the data we collect are not listed in this privacy statement, we will give individuals (when required by law) appropriate notice of which other data will be collected and how they will be used.
The personal data we collect include the categories of personal data described in the sections “How do we use personal data when you visit Ideas2IT’s website?”, “How do we use cookies (and other tracking technologies)?”, “How do we use personal data when you visit our offices?” and “How do we use personal data for marketing purposes?”, as well as any other categories of personal data referred to in this privacy statement or in other statements you have received.
Below is also a chart describing the categories of personal data we collect:
| Additional personal details, contact details and identifiers. | In addition to the personal details listed above, Ideas2IT may collect additional personal details for recruitment/employment purposes, such as national identification number, social security number, insurance information, marital/civil partnership status, domestic partners, dependents, emergency contact information, and military history. |
| Education information and professional or employment-related information. | Ideas2IT may collect information about your education and professional or employment-related information, such as your employment history. |
| Sensitive data for recruitment purposes. | Ideas2IT may collect certain types of sensitive information when permitted by local law or with your consent, such as health/medical information (including disability status), trade union membership information, religion, race or ethnicity, minority flag, and information on criminal convictions and offences. Ideas2IT collects this information for specific purposes, such as health/medical information in order to accommodate a disability or illness (subject to legal limits on the timing of collection of such information and other applicable limitations) and to provide benefits; background checks and diversity-related personal information (such as race or ethnicity) in order to comply with legal obligations and internal policies relating to diversity and anti-discrimination. |
| Documentation required under immigration laws. | Ideas2IT may collect data on citizenship, passport data, and details of residency or work permit (a physical copy and/or an electronic copy). |
| Financial information for payroll/benefits purposes | Your banking and other relevant financial details we need for payroll/benefits purposes. |
| Talent management information. | Information necessary to complete a background check, details on performance decisions and outcomes, performance feedback and warnings, e-learning/training programs, performance and development reviews (including information you provide when asking for/providing feedback, creating priorities, updating your input in relevant tools), driver’s license and car ownership information, and information used to populate biographies. |
| Requested recruitment information | Information requested to provide during the recruitment process, to the extent allowed by applicable law. |
| Recruitment information you submit | Information that you submit in résumés / CVs, letters, writing samples, or other written materials (including photographs). |
| Information generated by us during recruitment | Information generated by interviewers and recruiters related to you, based on their interactions with you or basic Internet searches where allowed under applicable law. |
| Recruitment information received from third parties | Information related to you provided by third-party placement firms, recruiters, or job-search websites, where applicable. |
| Audiovisual information processed during recruitment | Photograph, and images/audio/footage captured on CCTV or other video systems when visiting our office or captured in the course of recruitment events or video recruitment interviews. |
| Recommendations | Recommendations related information provided on your behalf by others. |
| Immigration | Documentation and related information required under immigration laws. |
| Employment history and background checks | Information about your prior employment, education, and where applicable and allowed by applicable law, credit history, criminal records or other information revealed during background screenings. |
| Diversity related information | Information about race / ethnicity / religion / disability / gender and self-identified LGBT status, for purposes of government reporting where required by law, as well as to understand the diversity characteristics of the Ideas2IT workforce, subject to legal limits. |
| Assessment information | Information generated by your participation in psychological, technical or behavioral assessments. You will receive more information about the nature of such assessments before your participation in any of them. |
Except for certain information that is required by law or by Ideas2IT policies (including management of an employment relationship with Ideas2IT), your decision to provide any personal data to us is voluntary. You will therefore not be subject to adverse consequences if you do not wish to provide us with your personal data. However, please note that if you do not provide certain information, we may not be able to accomplish some or all of the purposes outlined in this privacy statement, and you may not be able to use certain tools and systems which require the use of such personal data.
If you provide us with personal data of another person (for instance, a potential employee/referral), you are responsible for ensuring that such person is made aware of the information contained in this privacy statement and that the person has given you his/her consent for sharing the information with Ideas2IT.
The above-mentioned categories of personal data have been obtained either directly from you (for example, when you provide information to sign up for a newsletter or register to comment on a forum website) or indirectly from certain third parties (for example, through our website’s technology). Such third parties include our affiliates, public authorities, public websites and social media, suppliers and vendors.
Ideas2IT uses your personal data only where required for specific purposes. Please view the table below for (i) a list of the purposes for which Ideas2IT uses your personal data and (ii) an overview of the legal basis for each such purpose.
| Purpose | Legal basis |
|---|---|
| Managing our contractual and/or employment relationship with you. | Necessary for the performance of a contract to which you are a party. |
| Recruitment. | Justified on the basis of our legitimate interests for ensuring that we recruit the appropriate employees. |
| Facilitating communication with you (including in case of emergencies, and to provide you with requested information). | Justified on the basis of our legitimate interests for ensuring proper communication and emergency handling within the organization. |
| Operating and managing our business operations. | Justified on the basis of our legitimate interests for ensuring the proper functioning of our business operations |
| Complying with legal requirements. | Necessary for the compliance with a legal obligation to which we are subject. |
| Monitoring your use of our systems (including monitoring the use of our website and any apps and tools you use). | Justified on the basis of our legitimate interests of avoiding non-compliance and protecting our reputation. |
| Social listening (Identifying and assessing what is being said about Ideas2IT and our clients on social media (only publicly accessible content) to understand sentiment, intent, mood and market trends and our stakeholders’ needs and thereby improving our services. We do this through key-word searches and our goal is to gain insights in conversation trends over a specified period and not to identify an individual. To achieve this, we analyze and monitor conversation streams and monitor publicly available opinions, statements or other interactions on social media channels.) | Justified on the basis of our legitimate interest of protecting our assets and our brand on social media |
| Improving the security and functioning of our website, networks and information. | Justified on the basis of our legitimate interests for ensuring that you receive an excellent user experience and our networks and information are secure. |
| Specific Recruitment/Employment Purposes | Legal basis |
|---|---|
| Assess your suitability for employment for the role for which you are applying, as well as future roles that may become available. | Justified on the basis of Ideas2IT’s legitimate interests of ensuring that it recruits the appropriate employees. |
| Manage your application. | Justified on the basis of our legitimate interests for ensuring that we recruit the appropriate employees. |
| Facilitate communication with you | Justified on the basis of Ideas2IT’s legitimate interests of ensuring proper communication within the organization and with you. |
| Perform data analytics, including analysis of our applicant pool in order to better understand who is applying to positions at Ideas2IT and how to attract and keep top talent. | Justified on the basis of Ideas2IT’s legitimate interests of ensuring that it continually improves its recruitment processes. |
| In some cases, record your online interview for review by additional recruiters and hiring managers. | Justified on the basis of Ideas2IT’s legitimate interests of ensuring that it recruits the appropriate employees. |
| If you register on our Careers website, we will enter you into a database to receive future mailings about Ideas2IT positions and events. You may also receive personalized job recommendations while browsing our Careers website. | Justified on the basis of Ideas2IT’s legitimate interests of ensuring that it recruits the appropriate employees. |
| Transfer your contact information, education data, employment data, application information and the CV, all as supplied by you in our recruitment system, to the Ideas2IT Talent Connection—a site that we maintain to notify you about new positions that may be of interest to you. | Justified on the basis of Ideas2IT’s legitimate interests of ensuring that it recruits the appropriate employees. |
| Administration of employee benefits | Justified on the basis of Ideas2IT’s legitimate interests of ensuring that our employees receive the applicable benefits. |
| Perform any legally required reporting and respond to legal process. | Compliance with a legal obligation. |
Where the above table states that we rely on our legitimate interests for a given purpose, we are of the opinion that our legitimate interests are not overridden by your interests, rights or freedoms, given (i) the transparency we provide on the processing activity, (ii) our privacy by design approach, (iii) our regular privacy reviews and (iv) the rights you have in relation to the processing activity. If you wish to obtain further information on this balancing test approach, please contact Ideas2IT’s Data Privacy Officer.
We will process your personal data for the purposes mentioned above based on your prior consent, to the extent such consent is mandatory under applicable laws.
To the extent you are asked to click on/check “I accept”, “I agree” or similar buttons/checkboxes/functionalities in relation to a privacy statement, doing so will be considered as providing your consent to process your personal data, only in the countries where such consent is required by mandatory law. In all other countries, such action will be considered as a mere acknowledgement and the legal basis of the processing of your personal data will not be your consent but any other applicable legal basis.
We will not use your personal data for purposes that are incompatible with the purposes of which you have been informed, unless it is required or authorized by law, or it is in your own vital interest (e.g. in case of a medical emergency) to do so.
We may transfer personal data to our service providers, professional advisors, public and governmental authorities or third parties in connection with a (potential) corporate or commercial transaction. Such third parties may be located in other countries. Before we do so, we shall take the necessary steps to ensure that your personal data will be given adequate protection as required by relevant data privacy laws and Ideas2IT’s internal policies. Ideas2IT may also transfer your personal data to any of its global affiliates/partners in furtherance of any visits to our Ideas2IT locations.
When you visit or log in to our website, cookies and similar technologies may be used by our online data partners or vendors to associate these activities with other personal information they or others have about you, including by association with your email or home address. We (or service providers on our behalf) may then send communications and marketing to these email or home addresses. When you visit or log in to our website, cookies and similar technologies may be used by our online data partners or vendors to associate these activities with other personal information they or others have about you, including by association with your email or home address. We (or service providers on our behalf) may then send communications and marketing to these email or home addresses. You may opt out of receiving this advertising by visiting https://app.retention.com/optout
For example, we may disclose personal information to third parties for other business purposes as follows:
We may also share your information in connection with a substantial corporate transaction, such as the sale of a website, a merger, consolidation, asset sale, initial public offering, or in the unlikely event of a bankruptcy.
Unless you are otherwise notified, any transfers of your personal data from within the European Economic Area (EEA) to third parties outside the EEA will be based on an adequacy decision or are governed by the standard contractual clauses (a copy of which can be obtained through the contact information included below). Any other non-EEA related transfers of your personal data will take place in accordance with the appropriate international data transfer mechanisms and standards.
We do not generally seek to collect sensitive data (also known as special categories) through this site or otherwise. In the limited cases where we do seek to collect such data, we will do this in accordance with data privacy law requirements and/or ask for your consent.
The term “sensitive data” refers to the various categories of personal data identified by data privacy laws as requiring special treatment, including in some circumstances the need to obtain explicit consent from you. These categories include racial or ethnic origin, political opinions, religious, philosophical or other similar beliefs, membership of a trade union, physical or mental health, biometric or genetic data, sexual life or orientation, or criminal convictions and offences (including information about suspected criminal activities).
We maintain organizational, physical and technical security arrangements for all the personal data we hold. We have protocols, controls and relevant policies, procedures and guidance to maintain these arrangements taking into account the risks associated with the categories of personal data and the processing we undertake.
We adopt market leading security measures to protect your personal data. This includes (without being limitative):
As an organization with offices and operations across various parts of the world, personal data we collect may be transferred or be accessible internationally throughout Ideas2IT’s business and between its entities and affiliates.
Any such transfers throughout Ideas2IT’s global business take place in accordance with the applicable data privacy laws.
If we do not obtain your personal information directly from you, we may obtain it from the following sources: publicly available sources (registers or the internet), Ideas2IT employees, contractors, (prospective) members of board of directors, shareholders, Ideas2IT’s affiliates, subsidiaries and newly acquired businesses, employers of our contractors, public authorities, public websites and social media, previous employers, educational institutions, suppliers and vendors (including third party data providers).
In section 5, you can find more information on the sources of your personal information for marketing purposes.
We will retain your personal data only for as long as is necessary. We maintain specific records management and retention policies and procedures, so that personal data are deleted after a reasonable time according to the following retention criteria:
You are entitled (in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law) to:
To the extent that the processing of your personal data is based on your consent, you have the right to withdraw such consent at any time by contacting Ideas2IT’s Data Privacy Officer. Please note that this will not affect Ideas2IT’s right to process personal data obtained prior to the withdrawal of your consent, or its right to continue parts of the processing based on other legal bases than your consent.
If, despite our commitment and efforts to protect your personal data, you believe that your data privacy rights have been violated, we encourage and welcome individuals to come to Ideas2IT first to seek resolution of any complaint. You have the right at all times to register a complaint directly with the relevant supervisory authority or to make a claim against Ideas2IT with a competent court (either in the country where you live, the country where you work or the country where you deem that data privacy law has been infringed).
Contact us to exercise any of your rights.
In addition to the information set out above, the following sections describe how we use personal data when you visit Ideas2IT’s website:
Ideas2IT collects personal data at its websites in two ways: (1) directly (for example, when you provide personal data to sign up for a newsletter or register to comment on a forum website); and (2) indirectly (for example, through our website’s technology).
We may collect and process the following personal data:
Our websites may include:
We do not accept any responsibility or liability for such third parties’ sites or programs. Please check such third parties’ terms of use and privacy statements before using and providing any information to such third parties’ sites and programs.
We use personal data for the purposes described in the section “For which purposes and on which legal basis do we use your personal data?” above, as well as to provide you with information you request, process online job applications, and for other purposes which we would describe to you at the point where it is collected. For example:
We analyze your IP and browser information to determine what is most effective about our website, to help us identify ways to improve it and make it more effective. Please see the Cookies section below for more information.
In addition to the information set out above, this section describes how we use cookies and other tracking technologies.
We analyze your IP and browser information to determine what is most effective about our website, to help us identify ways to improve it and, eventually, to determine how we can tailor our website to make it more positive and relevant user experience.
Please see our Cookies policy for more details including for information about your choices with respect to advertising and social media cookies and for access to our cookie consent manager.
In addition to the information set out above, this section describes how we use personal data when you visit Ideas2IT offices.
Please click here to receive further details on how we process your personal data when visiting our offices (this sub-page also relates to the potential processing of your personal data through CCTV and access management systems in case such CCTV and access management systems are active.)
If you have any questions on data privacy or you want to let us know about website/marketing permissions, please contact us.
In addition to the information set out above, the following sections describe how we use personal data for marketing purposes:
The bulk of the personal data we collect and use for marketing purposes relates to individual employees of our clients and other companies with which we have an existing business relationship. We may also obtain contact information from public sources, including content made public at social media websites, to make an initial contact with a relevant individual at a client or other company.
We send commercial e-mail to individuals at our client or other companies with whom we want to develop or maintain a business relationship in accordance with applicable marketing laws. Our targeted e-mail messages typically include web beacons, cookies, and similar technologies that allow us to know whether you open, read, or delete the message, and links you may click. When you click a link in a marketing e-mail you receive from Ideas2IT, we will also use a cookie to log what pages you view and what content you download from our websites, even if you are not registered at or signed into our site.
Targeted e-mails from Ideas2IT may include additional data privacy information, as required by applicable laws.
Like most companies, Ideas2IT uses customer relationship management (CRM) database technology to manage and track our marketing efforts. Our CRM databases include personal data belonging to individuals at our client and other companies with whom we already have a business relationship or want to develop one. The personal data used for these purposes includes relevant business information, such as: contact data, publicly available information (e.g. board membership, published articles, press releases, your public posts on social media sites if relevant for business purpose), your responses to targeted e-mail (including web activity following links from our e-mails), website activity of registered users of our website, and other business information included by Ideas2IT professionals based on their personal interactions with you.
We may combine data from publicly available sources, and from our different e-mail, website, and personal interactions with you (this includes information collected across our different websites such as our careers and corporate sites and information collected when you sign-up or log on to our sites or connect to our sites using your social media credentials (such as LinkedIn and Facebook). We combine this data to better assess your experience with Ideas2IT and to perform the other activities described throughout our privacy policy.
In addition to the third parties mentioned in the section “Will we share your personal data with third parties?” above, we may share your personal data with marketing agencies.
You can exercise your right to prevent marketing communications to you by checking certain boxes on the forms we use to collect your personal data, or by utilizing opt-out mechanisms in e-mails we send to you. You can also exercise the right to discontinue marketing communications to you. In such cases, we will retain minimum personal data to note that you opted out in order to avoid contacting you again.
In addition to the information set out above, the following sections describe other specific uses of personal data by some Ideas2IT affiliates.
Below, we provide you with further details about how we process your personal data in connection with any content creation / production purposes.
Some Ideas2IT entities are in the business of content production. We may process your personal data for these TV, film, marketing, advertising or other related content creation, production and distribution activities.
What personal data do we process in connection with production activities?
If you have any questions on data privacy or any aspects of our production activities, please contact us.
Please click here if:
You can also contact Ideas2IT as data controller of your personal data via our Data Privacy Officer (preferably electronically) or via post, clearly marked for the attention of the Data Privacy Officer, on this address: Ideas2IT Technology Services Private Limited, Olympia Square, C50 & C51, SIDCO, Thiru-vi-ka Industrial Estate, Guindy, Chennai 600032.
